Overview

appliedAI is looking for a
Executive Assistant to Managing Director (m/f/x)
Location: München Kreativquartier

About us
The appliedAI Initiative is Germany’s largest initiative for fostering the application of AI technology in the European industrial landscape. We shape Europe’s innovative power in AI together with leading companies and tech players. We do this through close sparring and interaction with our partners on neutral ground based on delivering a unique set of assets and individual services. We build on deep technical expertise while focusing on applicability of the solutions. We create visions in the age of AI for Germany as a society, for us in a world of climate change as well as in our economy. We guide our partners to achieve their ambition in a world we want to live in.
Your mission
As an Executive Assistant at appliedAI you support our Managing Director both conceptually and operationally. You will support the creation of important documents and coordinate relevant processes of the management while solving administrative problems before anyone knows they exist. More precisely, your responsibilities will include:

Coordinating meetings for our Managing Director Andreas Liebl with multiple internal and/or external stakeholders, incl. our advisory board
Preparing meeting content as well as creating and organizing agendas and slide material
Support on conceptual and content work and strategic initiatives of appliedAI
Ensuring great on site and virtual meeting experiences and assisting during larger meetings by creating protocols and following up on them
Being the first point of contact for external stakeholders on the phone and via mail and e-mail
End-to-end facilitation of business trips
Making sure documentation is compliant and easily accessible

Your profile
University degree and ~2-4 yrs experience in a conceptual role, e.g. in management consulting
Strong interest and ideally prior experience in the AI space
Your responsive attitude and excellent interpersonal and communication skills make it easy for you to build relationships
Ability to oversee multiple tasks in parallel through highly structured approaches and outstanding time management
You are an organizational talent and proactively steer the behind-the-scenes of our Management
Proficiency in Google Workspace applications
Excellent written and spoken German and English language skills

What we offer
A highly qualified and motivated team of ~70 people is on a journey to change the rapidly evolving European AI Landscape. ~25 of us have a strong scientific, engineering or CS background.

Flexibility to switch between our office space at Munich Urban Colab and remote work
A friendly and supportive company culture, being part of a motivated team that wants to elevate our People & Operations practices to a new level
Take on responsibility in scaling a thought leading organization on its way to becoming a lighthouse initiative for Europe, shaping the future of our economy
Want to learn about robotics, autonomous drones or smart factories? All of this is happening at appliedAI
Hottest topics of the next decade and freedom and trust to initiate own activities
A highly visible initiative that helps you build a large and high-level network of start-ups, partners, and tech companies
Coffee/snacks/tea at the office, team events, egym wellpass membership, public transport subsidy,…

Please submit your application here .
Diana Stracke (Head of People & Operations)
appliedAI Initiative GmbH, Freddie-Mercury-Str. 5, 80797 Munich
d.stracke@appliedai.de