The Max Planck Institute of Biochemistry (MPIB) in Martinsried is one of the world´s leading research institutions in the fields of biochemistry, cell and structural biology, and biomedical research. With approximately 30 scientific departments and research groups and about 750 employees, the MPIB is one of the largest institutes of the Max Planck Society.

Personal Assistant (m/f/div)
Department Molecular Machines and Signaling

Context and job description

You will work as the personal assistant for the director of the Department Molecular Machines and Signaling (Prof. Dr. Brenda Schulman), also supporting an international team of scientists in all administrative and non-scientific organizational matters. In a highly multicultural environment, you will ensure smooth and consitant handling of day-to-day operations. Your key mission will be:

Organize the director’s as well as the groups‘ travel arrangements
Organize meetings, internal and external workshops and contribute to their follow-up (agenda, report, preparation of documentation, logistics, minutes, follow-up actions)
Act as the point of contact, interfacing with MPIB administration with regard to organizational and personnel matters (e.g. travel, onboarding of new employees), routinely performing independent work in both English and German; manage incoming and outgoing correspondence and phone calls; ensure the reception of visitors
Participate in the elaboration of documents (information research, formatting, validation follow-up before distribution, reports)
Apply and continually improve procedures to facilitate effective, efficient, and professional office management

Expected profile

Excellent level of English, both written and spoken
Excellent organizational skills
Initiative, autonomy, responsiveness, energy, priority, management, discretion
Good interpersonal skills, ability to establish and maintain positive working relationships, demonstrated teamwork abilities
Proactive approach to problem solving and openess to change
Perfectly at ease with office tools and software (Word, Excel, PowerPoint) with demonstrated ability to learn new tools rapidly

Working conditions

Two year contract (part time, 50%) with the possibility for an extension
The successful applicant will receive a salary in accordance with the TVöD (German public service tariff scale) and will benefit from opportunities for additional training; the salary will be calculated on the basis of relevant qualifications and professional experience

Your application

Applications will be accepted exclusively via online application portal. If you are interested, you are invited to upload your application as PDF files.

Closing date: June 9th, 2023

The Max Planck Society strives for gender equality and diversity. Furthermore, the Max Planck Society has set itself the goal of employing more severely disabled people. Applications from severely disabled people are expressly encouraged.